Chinese brokerage firm - Office Manager - up to 70 K
Our client is a HK-based fund house that has been performing extremely well and is growing its business. They are looking to hire a driven and responsible professional to join the team to support the team on maintaining and updating client data records, analysing investor flows and fund performance, creating charts and data-driven materials, and more.
The Role
Key Functions:
Project management (office relocation & renovation): Act as the main lead for the company's potential relocation project-managing planning, budgeting, vendor sourcing, quality control, and execution. Conduct feasibility studies, space planning, and risk assessments, and ensure all moving logistics are executed with minimal disruption to business operations.
Office & facilities maintenance: Oversee all facility-related issues, handle emergency situations promptly, and coordinate repairs or maintenance works. Conduct routine safety checks, inspections, and audits to ensure compliance with regulations and internal standards.
Budget planning & cost control: Assist in preparing and monitoring the annual office and facilities budget, ensuring cost effectiveness and efficient resource allocation.
Vendor & contractor management: Source, evaluate, and manage all vendors, contractors, consultants, and service providers to ensure high-quality delivery and compliance with project timelines and cost expectations.
General administration support: Handle day-to-day office administration including supplies management, asset tracking, office service contracts, and coordination of workplace services.
HQ liaison & reporting: Act as a key bridge with Mainland China headquarters-aligning operational standards, providing regular reports, and seeking necessary approvals for projects and initiatives.
Regulatory compliance & documentation: Maintain all required permits, licenses, and compliance records. Ensure health, safety, and environmental requirements (HSE) meet local regulatory standards.
Stakeholder & landlord coordination: Serve as the primary contact for landlords, building management, and service providers, ensuring effective communication and smooth daily operations.
Process improvement & policy implementation: Review, implement, and enhance office policies and operational procedures to improve efficiency, workflow, and overall workplace experience.
Your Profile
Key Requirements
Degree holder or above
10 years of relevant experience in office relocation and renovation, and facility management.
Experience in working in MNC is highly preferred
Proficiency in written and spoken Chinese and English
Excellent verbal and written communication and interpersonal skills, with the ability to liaise effectively at all levels.
Strong problem-solving, organizational, and multitasking abilities.
Proactive, hands-on, and detail-oriented approach to managing projects, facilities, and daily operations.
Apply Today
To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.
Reference Number: 67010-0013395395
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