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Executive Assistant - Corporate & Investment Banking - Hong Kong, Hong Kong

Hong Kong, Hong Kong
Last update 2024-06-15
Expires 2024-07-15
ID #2178081770
Free
Executive Assistant - Corporate & Investment Banking - Hong Kong, Hong Kong
Hong Kong, Hong Kong,
Modified June 2, 2024

Description

Provide secretarial support to MARK / DIR (Global Markets) including: i. Business trips preparation: handle the approval process and travel arrangements: flights/ hotels/ visas; apply for door/building access cards; manage the trips' agendas together with the COS and MARK Countries heads.

ii. Handle their Business expense claims and relevant invoice processing.

iii. Manage their calendar.

Preserve their time by ensuring their "scheduling preference" is observed at all point of time.

Regularly review the preferences and act as the gate keeper on the matter, iv.

Printing/binding documents upon request v.

Dispatching incoming letters / handling outgoing mails vi.

Assist in ad-hoc administrative tasks or tasks suitable for delegation as advised.

Arrange MARK / DIR initiated events such as i. own Hall / Seminar / Breakfasts / Lunches / Drinks etc.

Work closely with COS/COM/IT/Admin to ensure process is smooth.

ii. Senior management visits iii. Staff engagement initiatives: e.g.

'caring' hampers to celebrate promotions, personal lifeline events (e.g.

births) under leadership of COS and HR Assist in client event management as required and in coordination with COS/Head of Sales and Marketing Manage ad hoc missions & controls assigned by MARK DIR & COS.

E.g. i. Assist in controls and administrative work related to POA ii. Participate in the yearly WFA workflow update iii. Help manage the dealing room seating plan reviews and segregation controls iv.

Help to prepare the regular budget consumption updates on T&E as well as policy reminders v.

Help consolidate decks updates as required by COS vi.

Assist in periodic RC review with DFIN/BMO/COS and HR vii. Handle orgcharts periodic updates Profile required Good interpersonal and communication skills.

Fluent in English Dynamic, confident, highly motivated and team oriented Ability to work independently with minimum supervision Attention to detail, excellent organizational and discretion with confidential information Good prioritization skills, flexible and analytical Courage to express any new ideas Confident with Pack office Behavioral Skills: Client - Client focus: I put long term relationship with our clients at the center of my actions, whatever my position Team Spirit - Synergies: I make cooperation with colleagues in and outside my team a priority Team Spirit - Collective mindset: I favour the team's interest over my own results Responsibility - Accountability: I make decisions in my scope of responsibilities Responsibility - Performance: I strive for high performance Commitment - Sustainability: I strive to develop my skills and knowledge Business insight Societe Generale is one of the leading European financial services groups.

Based on a diversified and integrated banking model, the Group combines financial strength and proven expertise in innovation with a strategy of sustainable growth.

Committed to the positive transformations of the world's societies and economies, Societe Generale seeks to build together with its clients, a better and sustainable future through responsible and innovative financial solutions.

Active in the real economy for over 150 years, with a solid position in Europe and connected to the rest of the world, Societe Generale has over 117,000 employees in 66 countries and supports 25 million individual clients, businesses and institutional investors worldwide (figures as of August 2023).

We have a presence in 11 locations across Asia Pacific.

With our regional headquarters in Hong Kong - a core hub of the worldwide Societe Generale Group - we employ around 2,300 employees in the region.

In addition, Societe Generale's Global Solution Centre (SGGSC) in Bangalore and Chennai supports the Group in Asia Pacific and globally with customized business solutions.

We are an equal opportunities employer and we are proud to make diversity a strength for our company.

Societe Generale is committed to recognizing and promoting all talents , regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 24000 EMB Entity: Societe Generale Hong Kong Branch Starting date: 2024/07/01 Publication date: 2024/05/28

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Executive assistant - corporate & investment banking - hong kong, hong kong

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