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Officer, It Procurement (fresh Graduates Are Welcome)

Hong Kong, Hong Kong
Last update 2024-04-22
Expires 2024-04-22
ID #2099272454
Officer, It Procurement (fresh Graduates Are Welcome)
Hong Kong, Hong Kong,
Modified April 3, 2024


About Dah Sing Group The Dah Sing Group is a leading financial services group in Hong Kong offering banking, insurance, financial and other related services through its growing network of over 70 branches in Hong Kong, Macau and Mainland China.

Our currency is caring, teamwork and progressiveness.

We accept that everyone is unique and different in talent, but alike in the capacity for growth.

Our task is to shape a culture that creates a sense of pride in achieving something beyond just a job, and an environment where you can be your true and authentic self, like at home.

Job Purpose: Procure IT equipment, price negotiation, cost budgeting, purchasing coordination, IT asset management, payment process, license keeper and maintenance arrangement.

Main Responsibilities: • Assist IT procurement supervisors, project managers, technical support managers and other IT colleagues to develop project cost budget and give advice on choosing of cost effective hardware and software.• Provide guidelines and assistance to users on choosing suitable IT products and solutions with no violation to the group standard.• Guide users to follow the bank guideline for all IT procurement requests.• Maintain good record keeping for all requests and documentation including inventory list.• Help establish/ update/ review IT procurement procedures and operations manual.• Help negotiate with vendors for IT contracts to ensure that the Bank's interests are protected with clear terms and conditions.

Procurement• Handle daily user IT procurement requests and provide technical advice for users to select the best products and services.• Acquire quotations from vendors under user requested.• Provide IT Expenditure Approval Form for applicant approval.• Verify the applicant approval to ensure the authorization.• Assist on vendor selection process by comparison of products, price, services, warranty and delivery to decide the adequate quotation.• Gather applicant approval and footnote the rejected quotation for order preparation.• Responsible for quotation preparation & submission with proved documents to IT Procurement Section Head / IT project manager / Group Head of ITD for ordering approval.• Process order and coordinate the delivery among applicant, selected vendor and/or related parties such as data centre.• Liaise with IT Service or Network or Security Team colleagues/ selected vendors to perform the installation.

Invoice Handling• Assist Financial Accounting Department to handle related computer invoices including hardware and software purchases, data line, broadband, and maintenance of ATM machine, computer equipment, servers and software license.• Consolidate related documents to proof the invoice validity to process the payment.• Handle IT fixed asset addition registration, disposal, transfer and CAPEX depreciation commencement monitoring.

Contracts/ Agreements Tracking & Maintenance• Update and maintain the expiration maintenance of hardware and software.• Assist project manager / related ownership to acquire renewal quotations, help in reviewing agreements / contracts for continuing maintenance.• Select vendor on price comparison with services level (except privilege).• Provide quotations or IT Expenditure Approval Form to project manager / users for approval.• Verify the applicant approval to ensure the authorization.• Take the ownership on vendor renewal process and arranging the prevention checking (if appropriate).

Software License Handling• As the contact point for software registration.• Consolidate evidence documents such as license certificate, software media, invoice, quotations, cost approval form or related documents to prove the purchased software.• Centralize and locked all software license at cabinet prevented for any license issue.• Update and maintain the filing system and proper record of the entry of purchased hardware and software.

Incumbent Requirements:• Tertiary education with bachelor degree/ higher diploma (preferably with academic major in IT or supply chain management related disciplines)• Good knowledge on IT products (hardware/ software/ licensing)• Ability to tackle ad hoc issues with good problem solving skills• Good communication and coordination skills with positive and helpful attitude• Good command of written and spoken English and Chinese• Able to work under pressure Please note that only shortlisted candidates will be notified.

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Officer, it procurement (fresh graduates are welcome)

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