Assistant Administration Manager (6-mth Contract),

Assistant Administration Manager (6‑month contract)
YATA Limited is committed to bringing authentic Japanese products to Hong Kong, offering customers an exceptional selection of gourmet foods and lifestyle items. We strive to create an inviting atmosphere where guests can explore, discover, and experience the essence of Japan.
This position holder will oversee office operations and frontline administration, ensuring compliance with company policies, systems, and procedures to maximize quality, efficiency, and cost‑effectiveness.
Responsibility
Supervise the day‑to‑day operations of the department and staff members.
Control and be responsible for all service contract agreements for office and stores, licensing applications, and insurance matters.
Coordinate with internal and external parties for all administration functions.
Monitor and procure necessary supplies for stores, office, reception, mailroom, and pantries.
Monitor and control office expenses.
Ensure a safe, secure, and well‑maintained facility that meets environmental, health, and security standards.
Manage the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
Requirements
Degree holder in Business Administration or a related discipline.
At least 6 years of solid office administration experience in a sizable organization; experience in FMCG is preferred.
Hands‑on experience in vendor management and central procurement tender management.
Customer‑focused with excellent communication, interpersonal, and supervisory skills.
Detail‑oriented, able to handle multiple tasks under tight schedules and rapidly changing environments.
Possess a high level of confidence, professionalism, and diplomacy while working under pressure in a multicultural environment.
Proficient in both written and spoken English and Chinese, including Putonghua.
Interested parties should send a resume with expected salary and availability to the Human Resources Manager.
YATA Limited is an equal employer and welcomes applications from all qualified candidates. Information provided will be treated in strict confidentiality and used solely for recruitment purposes.
More about YATA: https://www.yata.hk