Senior Executive Assistant and Project Manager OKIA Optical Co., Ltd Hong Kong, Hong Kong SARAbout the Role: We are seeking a Senior Executive Assistant and Project Manager to provide high-level administrative and project management support to our senior leadership team. This dual-role position requires exceptional organizational skills, attention to detail, and the ability to manage cross-functional projects while handling executive administrative tasks. The ideal candidate will play a pivotal role in driving operational efficiency, coordinating strategic initiatives, and supporting leadership in achieving company goals. Responsibilities: Executive Support: Manage calendars, arrange meetings, and coordinate travel for senior executives. Handle confidential correspondence and provide high-level administrative support. Project Management: Oversee and drive key company projects from planning to execution. Ensure deadlines and deliverables are met, managing cross-departmental collaboration. Communication Liaison: Act as the point of contact between executives and internal/external stakeholders. Draft reports, presentations, and meeting agendas. Operational Oversight: Manage and streamline executive workflows, ensuring maximum productivity and efficiency. Event Coordination: Plan and organize company events, leadership off-sites, and conferences. Strategic Contributions: Support business development initiatives by conducting research, preparing materials, and following up on key action items. Budget and Expense Management: Track project budgets and manage expense reports for leadership. Qualifications: Education: Bachelor’s degree in Business Administration, Management, or related field. Relevant certifications in project management (PMP, PRINCE2) are a plus. Experience: Minimum of 5+ years of experience as an Executive Assistant, with at least 2 years of project management experience. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and project management tools (Asana, Trello, etc.). Ability to manage sensitive information with discretion and professionalism. Problem-solving mindset with a proactive, solution-oriented approach. Preferred Skills: Experience working with international teams or in a global corporate environment. Background in the eyewear, fashion, or manufacturing industries. Familiarity with digital tools for virtual communication and collaboration. Pay Range and Compensation Package: Competitive salary based on experience. Annual performance-based bonus. Comprehensive benefits package, including health and dental coverage. Opportunities for professional growth and leadership development. Seniority level Mid-Senior level Employment type Full-time Job function Project Management and Information Technology
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