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Office Admin Manager/ Ea

Hong Kong, Hong Kong
Last update 2024-07-16
Expires 2024-07-16
ID #2237305896
Free
Office Admin Manager/ Ea
Hong Kong, Hong Kong,
Modified July 10, 2024

Description

Responsibilities: • Provide front-desk coverage: arrive at the office prior to 9 AM, organize and manage incoming/outgoing mail, arrange courier for shipments • Provide administrative support: email correspondence, phones/fax lines, basic bookkeeping (accounts payable, expense reimbursements, etc), business cards, simple marketing files, maintain company decks and update policies • Manage onboarding and offboarding of employees including IT set up, SFC license applications • Organize meetings (book rooms, set up video conferencing, send meeting invites, etc.), arrange reservations and company events • Greet guests as they enter the office, provide beverage service to guests, tidy meeting rooms after meetings, etc.

• Manage service providers related to general office management (building management, cleaning, repairs and maintenance, security system, fish tank, printer, IT consultant, compliance consultant, utilities etc.) • Coordinate travel arrangements for employees and Management • Maintain filing systems, contact and login databases, employee lists, IT and equipment inventory lists • Management of CPT hours and compliance-related filings • Management of office supplies • Develop and improve administrative processes • Maintain an organized office environment • Execute ad hoc requests as needed   Requirements: • Good communication and interpersonal skills • Works well independently and able to collaborate with a team • Ability to prioritize tasks and multi-task • Detail-oriented, organized and efficient • Good command of both written and spoken English and Cantonese • Good PC knowledge and familiar with MS Office • 3 years working in the service or administrative industry preferred • Candidate needs to be based in Hong Kong  

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Office admin manager/ ea

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