Class: Full-time AND Permanent Legal Entity: Stone X Financial (HK) Limited
Position Purpose
Our busy, client-focused office needs a reliable, well-organized Office Manager to handle day-to-day operations with a focus on efficiency and time management. In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.
Responsibilities
Oversee the general administrative functions and any events or activities in the office
Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key‑record keeping and coordination among departments
Schedule meetings, appointments and meeting room bookings within the office
Schedule & Calendar Management including the coordination & organizing of events, meetings, appointments, schedules, and venues
Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival
Answering/transferring incoming calls, helping with enquiries
Take care of incoming and outgoing courier packages and other deliveries
Organize office operations and procedures
Work together with outsourced providers for the general outlook of the office
Manage incoming and outgoing communications, including phone calls, emails, courier services, and mail sorting
Other day‑to‑day office and business administrative needs (for eg., expenses) as required
This role needs to cover reception and is expected to be in office 5 days a week
Qualifications
Proactive, well organized and goal‑oriented, able to work well under pressure, problem solver and team player
Proficiency in Microsoft Office applications
2 years relevant experience preferred
Excellent verbal and written communication skills, including social and conflict management
Strong attention to detail with emphasis on accuracy and timeliness
Business‑fluent English ability preferred
