Director of Hong Kong & Malaysia at HFG Insurance Recruitment
The role is responsible for supporting the Central PMO in ensuring the programme has the right governance, delivery assurance and portfolio management activities to support the planning and implementation of key projects across the FFP Programme in line with the agreed outcomes. The role reports to the Head of PMO and a strong understanding of governance, delivery and financial models is required. Working in a small team of proactive PMO professionals.
Responsibilities
Project Governance
Provide support in the preparation of the governance committee submissions, pack and content for required governance forums including Programme Steering Committee (PSC), Design Authority, Workstream Governance Reviews.
Coordination and follow‑up of minutes, actions and any resubmissions.
Liaise with stream leaders/project team to update project plans, status and other inputs to the required governance forums.
Communication (f2f, written and oral) to all project stakeholders regarding governance forum TOR, inputs and expected outcomes.
Coordination / delivery of Project Portfolio and Reporting analysis
Collation and QA of monthly Project Status reporting.
Establish master tracker of key project metrics to monitor progress and enable metrics and reporting.
Works with the Project Managers/Delivery Leads to identify and track resource requirements.
Coordinate the onboarding of new resources, manage offboard updates.
Ensure resource requirements are integrated in project plans.
Critical path activities are highlighted and tracked.
Manage the risk log for accuracy and completeness.
Manage the change log to ensure all changes documented and impacts understood.
Update and reconcile ppm tool to track program and individual project key metrics, issues, risks etc.
Produce required portfolio and performance management reporting on a regular basis and continuously improve this reporting for stakeholders.
Assist with the inputs and collation of Project Resource Capacity / Utilisation reporting.
Work with PMO Senior Managers to facilitate project health checks and post implementation reviews as required, to assess progress and outcomes against business case.
Organise and facilitate project workshops (planning, risk assessment, etc.) as required.
Provide advice to projects regarding documentation requirements, governance processes and tools, implementation of project policies, liaison with Finance regarding project actuals and cost forecasts, benefit realisation.
Monitor project budgets– track and report actuals to date, forecast to complete and variances.
Process invoices and obtain relevant approvals.
Coordination of the renewal of SOW/Contracts where needed.
General
Facilitate walkthroughs and approvals of key deliverables by appropriate approval bodies.
Performs qualitative and quantitative reviews of the project deliverables for accuracy and completeness.
PPM tool FFP administrator providing training and support where needed.
Administer the FFP mailbox, email and Share Point sites.
Review project artefact compliance.
Creates and maintains the project document repository frameworks.
Ensure the availability & usability of tools, process & templates.
Management of ad‑hoc small projects as required.
Senior Level
Mid‑Senior level
Employment Type
Contract
Job Function
Project Management
Industries: Insurance, Business Consulting and Services, and Operations Consulting
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