Join to apply for the Projects Assistant role at Global Switch1 day ago Be among the first 25 applicants Join to apply for the Projects Assistant role at Global Switch About the Role Reporting to the Projects Director, the Projects Assistant is responsible for supporting the successful delivery of projects. This includes coordinating project activities, managing documentation, and ensuring effective communication among team members. The Projects Assistant must represent Global Switch's best interests, follow existing business processes, and contribute to their improvement when needed. Success in this role requires strong organisational skills and a solid understanding of project management principles. Job Description About the Role Reporting to the Projects Director, the Projects Assistant is responsible for supporting the successful delivery of projects. This includes coordinating project activities, managing documentation, and ensuring effective communication among team members. The Projects Assistant must represent Global Switch's best interests, follow existing business processes, and contribute to their improvement when needed. Success in this role requires strong organisational skills and a solid understanding of project management principles. Key Responsibilities Provision of broad and effective administrative support including, minute-taking for meetings, including PSG (Europe and Asia Pacific) and Group Project / Operations meetings, noting the action points from the meeting, and coordinating compliance across the team and wider business. Preparation and formatting of templates, presentations, letters, messages, and emails as required, such as RFAs and VRFs, ensuring that priority is given in a diplomatic and consistent way. Management of Group Project online folders, keeping an up to date and workable filing system. Responsible for ensuring all documents are filed and updated with an effective index system such as version control, and that files are archived as and when necessary. Involvement in the effective co-ordination of internal and external functions including workshops and meetings liaising as necessary with the relevant departments and ensuring company processes and standards are followed and maintained in doing so. As an ‘Authorised Travel Administrator’ provide overview and assistance of TAFs, providing support through Corporate Traveller where required. Set and ensure high standards of work at all times, responding to job tasks with urgency and ensuring things happen in a consistent, organised way. Management IT support systems including Docu Sign uploads and workflow, Gateway and CAG tracking schedules Collaborate with internal departments to align project activities with company goals and customer expectations. About You You are a detail-oriented individual with experience in supporting project teams. You bring a proactive approach to problem-solving and have the ability to manage multiple tasks simultaneously. Your excellent communication skills enable you to effectively coordinate with team members and stakeholders. Key Requirements Proven experience in supporting project teams, preferably within a large organisation such as a Data Centre. Strong understanding of project management principles and methodologies. Ability to develop and maintain project documentation and schedules. Experience in coordinating project activities and managing administrative tasks. Excellent communication skills with the ability to facilitate effective team collaboration. Proficiency in using project management software and tools. About Global Switch You might not know it, but you use a data centre like Global Switch every day. Whether you're browsing the web, streaming, playing a game, or simply making a purchase, you are relying on data centres around the world. Global Switch is a trusted name in the industry, with over 20 years of experience and a commitment to long-term partnerships and sustainability. We value excellence and teamwork, and we always strive to deliver the best customer service and satisfaction. We are a team of skilled and passionate professionals, proud of who we are and what we do. Joining us means becoming part of a team that values learning and growth. As an equal opportunity employer, Global Switch is committed to providing a working culture that values diversity and inclusion and is committed to making reasonable adjustments to provide a barrier-free recruitment process and working environment. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Global Switch by 2x Sign in to set job alerts for “Project Assistant” roles. Hong Kong SAR HK$16,000.00-HK$17,999.00 3 weeks ago Assistant Admissions Officer - ESF Centre(Fresh Graduate Welcome) Company Secretarial Assistant/ Officer Wan Chai District, Hong Kong SAR 1 week ago Project Coordinator (Welcome fresh graduate)Central & Western District, Hong Kong SAR 6 months ago Assistant Manager, Business Administration Administration & Sustainable Development Intern Southern District, Hong Kong SAR 2 days ago Administrative Assistant (Up to $25k/mth)Administration Coordinator / Assistant (Project)Officer, Project Administration (Ref: SMD132/25, 10442)We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Projects Assistant
17,999,003 HK$
Projects Assistant
Hong Kong, Hong Kong,
Modified July 6, 2025
Description
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