6 days ago Be among the first 25 applicants Job ID: 10708 The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing the entire administrative scope of postgraduate (PG) education. We partner with academic units and other stakeholders to ensure consistent policy and quality control across all PG programs. This includes coordinating student recruitment and admission, as well as providing comprehensive oversight of PG students’ qualifications, graduation, and other areas related to PG affairs. Position Overview: The appointee will serve as a dedicated Secretary to the Dean, providing administrative and logistical support to the Dean of FYTGS. Responsibilities include: Managing the Dean’s schedule, including appointments and meetings. Handling travel arrangements and preparing for meetings. Managing project grant matters and filing of documents. Handling incoming and outgoing correspondence and enquiries. Ensuring smooth communication and information flow between the Dean and internal/external parties. Supporting the general operation of FYTGS, including budgetary matters and human resources- related matters, and carrying out other duties as assigned. Qualifications: Applicants for the position of Senior Secretary (at Assistant Manager rank) should have a bachelor’s degree with at least 5 years of relevant work experience, with experience in secretarial/ administrative work in local tertiary education institution(s) being highly preferred. The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer. Additional Information: Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)(Applicants who have responded to the previous advertisements need not re-apply.)Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract. Application Procedure In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Friday, 23 May 2025. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)HKUST is an equal opportunities employer and is committed to ourcore values of inclusiveness, diversity, and respect. Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative and Information Technology Industries Higher Education Referrals increase your chances of interviewing at The Hong Kong University of Science and Technology by 2x Get notified about new Secretary jobs in Kowloon, Hong Kong SAR. Kowloon City District, Hong Kong SAR 6 days ago Kwun Tong District, Hong Kong SAR 6 days ago Assistant Manager/Senior Executive, Business Development Assistant Progarmme Officer/Programme Officer (Fitness & Wellness)Kowloon City District, Hong Kong SAR 2 months ago English Language Teaching Assistant (ELTA)Kwun Tong District, Hong Kong SAR 6 months ago RESIDENT ASSISTANT CLERICAL OFFICER (LABOUR RELATIONS)Temporary Executive Assistant / Assistant Officer (N&HS) - (250010 T)We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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